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Selecting an Access Control System in 5 Steps

The safety of your employees and business environment is paramount and deciding on the best way to secure your premises is not to be taken lightly. Installing an access control system gives you a number of benefits, one of which is peace of mind – allowing you control of who can enter your facility.

Here are 5 easy steps to follow when choosing an access control system that fits your needs:

Step 1 – Risk Analysis

Define which risks are most important to you and your business; don’t fall into the trap of only considering the legal safety obligations and overlooking security.

The following questions should be addressed when completing your risk analysis:

  • What needs securing? This may not only be people but also buildings, equipment or sensitive information that you may keep on site.
  • Which processes will cause turnover loss or damage and what must be done to limit this if a fire or burglary was to occur?

Step 2 – Your Long Term Vision

Think about not only how the access control system works for you in the present but also in the long term.

Things to consider may be:

Access cards – if your employees are working flexible hours or in shifts, in various locations or different area combinations. The cards will provide easy access and there will be no more time-consuming key management for you to deal with!

Organisational Regulation Changes – for example, have you, or are you considering doing away with paper registers? Ensure you are taking into account what may change when selecting your access control system.

Step 3 – Opportunities

Having a good access control system can provide you with the following opportunities:

Space Optimisation – The system can give you an insight into how your facility space is being utilised. For example, if on every Monday 4 open floors are only half occupied, then theoretically only 2 floors are needed on that day.

Convenience – A single card that provides access to the front door, turnstiles and gates and doubles as a log in for the computers, printers and café payment.

Visitor Access – taking the pressure off administration with automatic creation of visitors’ cards.

Step 4 – Requirements plan

Now you have thought about all the benefits an access control system could bring to your business, a Requirements plan can be drawn up. Come up with reasons why you wish to replace a current system, including any positives and negatives.  Outline what your expectations are of the new access control system and what problems you want to avoid. Include how you want the new system to perform and how you want user groups to use the new system.

Step 5 – Finding an Access Control System Supplier to fit your needs

Find one that listens to your needs and understands your company’s values. The supplier will advise you on the technological trends relevant to your needs. This ensures the correct implementation, integration and maintenance of your new access control system.


If you require more information on Access Control Systems why not download our free buyers guide? Alternatively, give us a call on 0845 402 3045 and we’ll be happy to help.


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